MISSION
The mission of the Procurement Division is to provide and ensure a high quality of service to city departments and the taxpayers of South Miami. This is accomplished by awarding contracts to highly qualified vendors who meet bid and proposal specifications and a thorough background investigation. The Procurement Division promises to obtain the best quality of goods and services by maximizing its purchasing power through integrity, equality, efficiency and effectiveness.
PROCUREMENT DIVISION FUNCTION
The Procurement Division of the City of South Miami's function is to maximize the investment of our citizens by utilizing city values and the best business practices, to provide goods and services to city departments, to insure integrity, and to maintain the highest ethical standards following the Florida Statutes, City Charter, Code of Ordinance and Purchasing Policies.
VISION STATEMENT
Procurement Division's strategic vision is to be recognized as a world class procurement organization and consistently seeks ways to better serve the City and its citizens.
VALUES STATEMENT
Commitment, Transparency, Inclusion, Fairness, Teamwork, Communication, and Integrity.
Solicitations will be posted here as they are advertised to the public and, in the publication, "Miami Herald Local."
In addition to posting formal bids on the City’s website and in the "Miami Herald Local," the City also posts all formal bids on Demand Star, an online bidding service that connects business and government. A subscriber to the service will receive notification when the City posts a formal bid on the City’s website. For subscriber information, please see the link to Demand Star below:
Note: Subscribing to Demand Star is not a condition award, nor will it have any effect on award recommendations, evaluation selection committees, if applicable, nor is the City endorsing businesses subscribe to Demand Star. This notice is for information only and subscribing is solely up to the discretion of the subscriber.
CONE OF SILENCE
The City of South Miami has adopted a "Cone of Silence" Ordinance, Chapter 8A, Section 8A-7 of the City of South Miami Code of Ordinances. The Cone of Silence prohibits any communication regarding a particular RFP, RFQ or bid solicitation after they have been advertised. The Cone of Silence is designed to protect the professional integrity of the procurement process by shielding it from undue influences prior to the recommendation of contract award.
COMPETITIVE SEALED BIDDING PROCEDURE
Invitation to Bid, Request for Proposals, Request for Qualifications, shall be issued by the Procurement Division and advertised in a local newspaper, on the City's website and Demand Star, a subscriber service. The invitation shall contain a detailed description of the items or contractual services sought; the deadline to submit all bids, and all contractual terms and conditions applicable to the procurement of the items or services. Opening of the bids shall be administered through the City Clerk’s Office or on-line.
The requirement that competitive conditions shall have been maintained and competitive bids sought from at least three (3) different sources of supply, if available, does not apply to the purchase of legal and expert services that have been approved by the City Commission.
OTHER GOVERNMENTAL AGENCIES’ FORMAL BIDDING PROCEDURE
Bids received by other governmental agencies on similar items or services that the City is acquiring may be used if the agency follows similar competitive bidding procedures set forth by the City. Pursuant to Article III, Section 5. H., of Charter: The City may make purchases through other governmental agencies that have followed similar bidding procedures.
THE CITY RESERVES THE RIGHT TO REJECT ANY AND ALL RESPONSES RECEIVED ON SOLICITED BIDS.