About Procurement

Solicitations will be posted here as they are advertised to the public and, in the publication, "Daily Business Review". 

In addition to posting formal bids on the City’s website and in the "Daily Business Review", the City also posts all formal bids on Demand Star, an online service that connects business and government. A subscriber to the service will receive notification when the City posts a formal bid on the City’s website. For subscriber information, please see the link to Demand Star below:


Note: Subscribing to Demand Star is not a condition award, nor will it have any effect on award recommendations, evaluation selection committees, if applicable, nor is the City endorsing businesses subscribe to Demand Star. This notice is for information only and subscribing is solely up to the discretion of the subscriber.

CONE OF SILENCE

The City of South Miami has adopted a "Cone of Silence" Ordinance, Chapter 8A, Section 8A-7 of the City of South Miami Code of Ordinances.  The Cone of Silence prohibits any communication regarding a particular RFP, RFQ or bid solicitation after they have been advertised. The Cone of Silence is designed to protect the professional integrity of the procurement process by shielding it from undue influences prior to the recommendation of contract award.

Please click on the link for the City of South Miami's Cone of Silence Policy as of 2017

COMPETITIVE SEALED BIDDING PROCEDURE

Invitation to bid shall be issued by the Procurement Division and advertised in a local newspaper. The invitation shall contain a detailed description of the items or contractual services sought; the deadline to submit all bids, and all contractual terms and conditions applicable to the procurement of the items or services. Opening of the bids shall be administered through the City Clerk’s Office.

COMPETITIVE PROPOSAL PROCEDURE

The Procurement Division Specialist shall seek competitive proposals from at least three different sources of supply using the specifications on the order form submitted by the departments. The vendor with the lowest bid shall be awarded the contract, unless it is determined to be a low-ball, at which time the City will exercise its rights to reject the bid and select another one.

OTHER GOVERNMENTAL AGENCIES’ FORMAL BIDDING PROCEDURE

 Bids received by other governmental agencies on similar items or services that the City is acquiring may be used if the agency follows similar competitive bidding procedures set forth by the City.

THE CITY RESERVES THE RIGHT TO REJECT ANY AND ALL RESPONSES RECEIVED ON SOLICITED BIDS.